Retreat Details

RETREAT DETAILS FORM

We look forward to hosting you! Please fill out this form thoroughly so we may create a set-up sheet for our staff.

Organization

Retreat Arrival Date

First name

Last name

Phone Number

Focus & Prayer

Schedule

Please send us a copy of your retreat schedule

Updated Headcount

Retreat Type

Gender Breakdown

Arrival & Departure

Meeting rooms are guaranteed by 2pm on arrival day and lodging by 4pm.
Please allow time in your retreat schedule to vacate lodging by 9am on your departure day. No exceptions.
You may use your meeting space up until 11am on departure day. (2pm if you have lunch scheduled)
Please allow time in your schedule to depart on time.

Meeting Spaces

Your retreat includes one meeting room. Do you require more? (We cannot guarantee the use of more than one. This is dependent on other groups renting camp)
Two tables and chairs per your final headcount are provided in your meeting space. Do you require more?
One mic and music stand/pulpit are provided. Do you require more?
Any other A/V needs we can try to accommodate?
Any other needs for your meeting room not mentioned above?

Lodging

Linens and towels are provided for the following accommodations: Hope Lodge, Faith Lodge, Sugarpine Lodge, Sequoia House and all other Cabin Houses.
Camp DOES NOT provide linens for the A-Frame Dorms or Bunk Houses.
- Please bring your own sleeping bags, linens, etc. if you are staying in a dorm or bunk house.
Please follow this link to view lodging layouts: Guest Documents | Pine Summit

Check this box if you would like conjoining doors unlocked in dorms

Check this box if you would like conjoining doors unlocked in Faith Lodge

Check this box if you would like conjoining doors unlocked in Hope Lodge

Campfire

Your retreat comes with one complimentary campfire for one hour (weather permitting).

Would you like to book a campfire?

Yes

Sugarpine Snack Shop

Check this box if you would like the Camp Store & Snack Shop open. (We accommodate 2-4pm)

Meals

When is your first meal with us? Last meal?

What name would you like on your table signs?

Does your group have any special dietary needs?

Meal times are as follows: Breakfast - 8am, Lunch - Noon, Dinner - 5:30pm

The dining hall is open for ONE HOUR after the meal begins.

Nurse/First Aid Provider

You are required to bring a designated nurse or First Aid provider who must bring a First Aid kit.

Please upload a copy of their certification

Recreation

Will you be adding staffed recreation?

Yes

We offer recreation from 1-5pm for $15 per person per day (Zipline 1-3:30pm, then BBs/Archery from 3:45-5pm) (Archery is replaced by Tubing if there is enough snow)

IMPORTANT REMINDER: Finalized numbers and housing lists are required 2 weeks prior to your retreat, at which point food will be ordered and a final invoice will be sent to you. Keep in mind your headcount cannot exceed the maximum numbers communicated to you. Please arrive at camp ready to pay the expected balance for meals, regardless if fewer participants attend. Changes in headcount will be reflected on your final invoice for lodging and activities. If your number falls below 80% of your contracted minimum, you will be charged for 50% of the difference.

Please don't hesitate to call if you have any questions!

Work at Camp!

Want to have the best summer of your life? Consider becoming a member of our summer staff!

Apply for Summer 2025!

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